We are looking for a detail-oriented and proactive Procurement Executive to join our team. This role is vital in managing end-to-end purchasing, ensuring document accuracy, coordinating with suppliers and freight agents, and supporting effective inventory control. The ideal candidate is experienced in procurement operations, ERP systems, and thrives in a fast-paced, team-oriented environment.

Job Responsibilities:

• Procurement & Documentation
  • Process purchase requisitions and generate Purchase Orders via ERP.
  • Handle intercompany sales/purchase documentation with internal teams.
  • Maintain a proper, audit-ready filing system for procurement records.
  • Ensure all procurement activities comply with internal controls and SOPs.
  • Assist in price comparison and basic cost evaluation of vendor quotations.
• Inventory & Warehouse Coordination
  • Ensure FIFO (First-In, First-Out) compliance in warehouse operations.
  • Coordinate with the Sales Admin and Warehouse teams to ensure FIFO is followed for picking and issuing stock.
  • Monitor warehouse space and provide suggestions for optimized stock placement.
  • Highlight slow-moving/aging stocks and support clearance planning.
• Supplier & Shipping Coordination
  • Liaise with freight forwarders to ensure timely, accurate, and cost-efficient shipment arrangements.
  • Request and update monthly vessel schedules and freight quotations.
  • Monitor shipping timelines and support resolution of delivery-related issues.
• Data Management & Reporting
  • Prepare and assist in issuing bundling / stock transfer documents.
  • Support reconciliation of goods received, POs, and supplier invoices monthly.
• Administrative & Ad-Hoc Support
  • Perform general clerical duties such as data entry and document preparation.
  • Maintain confidentiality of procurement-related information.
  • Provide support for cross-functional tasks and projects as assigned.

• Fresh graduates are welcomed to apply.
• Hands-on experience with ERP systems.
• Knowledge of procurement processes and intercompany transactions.
• Familiarity with FIFO inventory practices and warehouse coordination.
• Understanding of shipping documents, Incoterms, and import/export procedures.
• Strong Microsoft Excel skills.
• Organized, analytical, and able to multitask in a fast-paced environment.
• Good interpersonal and communication skills.
• Experience in international shipping or customs documentation. (Preferred)
• Exposure to vendor negotiation and cost-saving initiatives. (Preferred)

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