Nilai University respects and is committed to the protection of your personal information and your privacy. In this Personal Data Protection Notice, “we”, “us” and “our” refers to Nilai University, and “you” and “your” includes third parties whose personal data you have provided to Nilai University.
This Personal Data Protection Notice explains how we collect and handle your personal information, including your sensitive personal information in accordance with the Malaysian Personal Data Protection Act 2010. Please note that Nilai University may amend this Personal Data Protection Notice at any time without prior notice and will publish the amended or revised Personal Data Protection Notice on our website.
Nilai University needs to process (that is, collect, use, store, and ultimately destroy) your personal data for various academic, educational, and administrative purposes. Generally, your personal data that we collect and process includes but is not restricted to:
Name, identification number (NRIC), passport number, address, contact numbers, gender, date of birth, previous qualification, personal email address, photo and images, biometrics, marital status, emergency contact person(s) details, family/ guardian information.
Sensitive Personal Data
- Some of the personal data that we process may include what is defined as 'sensitive personal data' under the Act and these include, but are not restricted to; race, religion, health, records of misconduct and disciplinary action, and records of criminal offence.
- This sensitive information shall be treated carefully by Nilai University and will only be used for specific purposes. It will not be released to a third party without your explicit consent unless it is necessary to protect your interests.
Provision of Information
- The provision of all information requested in the relevant forms of Nilai University is mandatory unless specified otherwise. This is to enable us to process your application and/or request for our services.
- Should you fail to provide the said information, Nilai University will be unable to process your request and/or provide you with the relevant services.
HOW DO WE USE YOUR DATA
The purposes for which personal data is collected and further processed include, but are not limited to, the following:
- To process applications for admission.
- To maintain students' personal details, academic and non-academic records.
- To facilitate internships, placements, or industrial training, as well as co- curricular activities.
- To provide the relevant administrative support, counselling, and financial aid services.
- To manage the use of facilities such as libraries, hostels, laboratories, etc.
- To administer graduation and alumni-related events.
- To administer tuition fees and other payments.
- To communicate with students on important announcements, including matters relating to career services, postgraduate studies, and alumni.
- To collect and relay information for relevant local or international statutory authorities or examination boards.
- Our external counterparts who provide external, twinning, or other similar educational programmes.
- To issue digital certificates or digital badges on designated third-party digital credentialing platforms.
- To carry out data analysis of all student data for demographic information, academic performance, and to improve institutional practices and outcomes.
- To contact students' next of kin in case of an emergency or for any other necessary matters.
- To comply with any regulatory, audit, or security-related requirements.
HOW IS YOUR DATA COLLECTED
Most, if not all, of your personal data is obtained from you directly, either from the following sources or from any other information you provided and this may include:
- Enquiry form
- Various type of application and/or registration forms
- All other school and/or support services related request forms
- Previous qualification-related documents and/or certificates
In some instances, your personal data may have been obtained from external sources including, but not restricted to the following:
- Third parties such as previous educational institutions, law enforcement agencies, and other government entities
- Third-party service providers and any other future third parties in relation or incidental to the above
- Personal data which are available in the public domain
- Personal data which may be collected from cookies through the use of Nilai
- University website
- Partner universities or agencies
DISCLOSURE OF YOUR PERSONAL DATA
Nilai University will keep your personal data confidential unless you have given written consent for disclosure, or such disclosure is permitted under prevailing laws/guidelines. Nilai University may disclose your information to the categories of third parties listed below (but not limited to):
- The Ministry of Higher Education, relevant government departments/agencies, statutory authorities, and industry regulators.
- The Malaysian Immigration Department and its appointed agencies.
- Foreign embassies and their appointed agencies.
- The police and other enforcement agencies, where and when required.
- Your sponsors, including your parents/guardians.
- Third parties that provide internships or attachment placements.
- Professional or accreditation bodies.
- Nilai University external counterparts providing dual degrees, articulation, or progression of study.
- Third parties appointed by Nilai University to provide services, such as auditors, lawyers, contractors, printing companies, travel agencies, training organisers, insurance companies, digital credentials, and other platform providers.
- Other institutions or companies within Nilai University.
YOUR RIGHT TO ACCESS AND CORRECT PERSONAL INFORMATION
You have the right to access and correct your personal information held by Nilai University under the Act. Nilai University always endeavours to upkeep the changes in your personal information in our student database system and hence you are encouraged to notify us of the changes in a timely manner.
If you would like to access your personal information or to correct your personal information, please contact us as follows:
Tel : +(6) 06 850 2338 (Registrar Office)
Email : [email protected]
For programme information:
Malaysian students : +(6) 017 350 1188
International students : +(6) 017 381 6688
Email : [email protected]
For other enquiry, please submit via our official website at https://www.nilai.edu.my/contact-us
Any request to exercise your rights shall be administered as per the Act. Please be informed that pursuant to the Act, your request may be rejected in certain circumstances.
Nilai University respects and is committed to the protection of your personal information and your privacy. In this Personal Data Protection Notice, “we”, “us” and “our” refers to Nilai University, and “you” and “your” includes third parties whose personal data you have provided to Nilai University.
This Personal Data Protection Notice explains how we collect and handle your personal information, including your sensitive personal information in accordance with the Malaysian Personal Data Protection Act 2010. Please note that Nilai University may amend this Personal Data Protection Notice at any time without prior notice and will publish the amended or revised Personal Data Protection Notice on our website or by email.
Nilai University needs to process (that is, collect, use, store, and ultimately destroy) your personal data for various academic, educational, and administrative purposes. Generally, your personal data that we collect and process includes but is not restricted to:
Name, identification number (NRIC/Passport), EPF number, SOCSO number, income tax number, address, contact numbers, gender, nationality, date of birth, place of birth, marital status, height, weight, family information, education, IT skills, language proficiency, personal email address, photo, passport number, blood group, previous employers data, salary, bank account number, bank name and address, employment bond agreement, driving license number, vehicle information, hobbies/interests etc.
Sensitive Personal Data
- Some of the personal data that we process may include what is defined as 'sensitive personal data' under the Act and these include, but are not restricted to; race, religion, health, records of misconduct and disciplinary action, records of criminal offence and bankruptcy.
- This sensitive information shall be treated carefully by Nilai University and will only be used for specific purposes. It will not be released to a third party without your explicit consent unless it is necessary to protect your interests.
Provision of Information
- The provision of all information requested in the relevant forms of Nilai University is mandatory unless specified otherwise. This is to enable us to process your application and/or request for our services.
- Should you fail to provide the said information, Nilai University will be unable to process your request and/or provide you with the relevant services.
HOW DO WE USE YOUR DATA
The purposes for which personal data is collected and further processed include, but are not limited to, the following:
- For the assessment of your job application with the Company
- For administration purposes related to employment
- For the purpose of complying with the statutory laws and requirements of
- governmental bodies and other related parties
- For the purposes of our corporate governance
- For the provision of personal data to authorized parties as may be requested by the employee
- For all other purposes in relation to or incidental to performing the employment contract such as:
a) Payroll
b) Medical benefits
c) Insurance coverage
d) Employment related benefits
e) Training and development requirements
f) Performance Management
g) Restructuring exercises
h) Career development and work allocation and management
i) Disciplinary action
j) Any other employment related purposes
HOW IS YOUR DATA COLLECTED
Most, if not all, of your personal data is obtained from you directly, either from the following sources or from any other information you provided and this may include:
a) Resume
b) Application form
c) Personal particulars form
d) Related certificates
In some instances, your personal data may have been obtained from external sources including, but not restricted to the following:
- Reference checks/background checks/verification source (personal or private)
- Third parties such as previous educational institutions, law enforcement agencies, and other government entities
- Third-party service providers and any other future third parties in relation or incidental to the above
- Personal data which are available in the public domain
- Personal data which may be collected from cookies through the use of Nilai University website
DISCLOSURE OF YOUR PERSONAL DATA
Nilai University will keep your personal data confidential unless you have given written consent for disclosure, or such disclosure is permitted under prevailing laws/guidelines. Nilai University may disclose your information to the categories of third parties listed below (but not limited to):
- Third party service providers and/or any other future third parties that we may have contracts with such as travel agencies, insurance agencies, employment agencies, company secretaries, banks, petrol card applications, internal and external auditors, training centres, remuneration survey companies, HR information systems, etc.
- Third party service providers for the purposes of performing reference checks, background screening, bankruptcy searches, criminal records etc.
- The Company’s appointed medical practitioner(s).
- Statutory bodies such as Employee Provident Fund, Social Security
- Organisation, Inland Revenue Board, Human Resource Development Fund etc.
- Professional advisors including lawyers, accountants, auditors, insurers and brokers on a need to know basis for the purposes of providing their services/advice to us.
- Agent or contractors acting on our behalf or appointed by us to act on our behalf for the purposes of performing a contract of employment.
- Other institutions or companies within Nilai University.
YOUR RIGHT TO ACCESS AND CORRECT PERSONAL INFORMATION
You have the right to access and correct your personal information held by Nilai University under the Act. You may request access to and request correction of your personal data by contacting Human Resource Department, Nilai University as follows:
Tel : +(6) 06 850 2338
Email : [email protected]
For programme information:
Malaysian students : +(6) 017 350 1188
International students : +(6) 017 381 6688
Email : [email protected]
For other enquiry, please submit via our official website at https://www.nilai.edu.my/contact-us
Any request to exercise your rights shall be administered as per the Act. Please be informed that pursuant to the Act, your request may be rejected in certain circumstances.
