Nilai U Student Email Policy

1. Use of email

Email communication within Nilai U is the official or primary mode of communication. It is, therefore, mandatory for students to utilise their campus e-mail accounts to review academic and administrative electronic correspondence.
Nilai U expects emails to be received and read in a timely fashion and hence, assumes that students have such access to correspond on matters relating to academic work and administrative tasks/issues. The Office of Admissions and Records is responsible for directing the use of the Nilai U Student Email Facility.


2. Assignment of student email

Official email accounts are available for ALL registered Students. These accounts must be activated before Nilai U can correspond with its students using the official email accounts


3. Expectations about student use of email

Students are expected to activate their email account as soon as they have been issued an ID Card. Since access to the account is available via an internet connection, students are expected to check their email account on a frequent and consistent basis in order to stay current with Nilai U related communications. Students have the responsibility to recognize that certain communications may be time-critical. "I didn't check my email", error in forwarding mail, or email returned to Nilai U with "Mailbox Full" or "User Unknown" are not acceptable excuses for missing official communications via email with Nilai U.


4. Authentication for confidential information

It is a violation of Nilai U policies, for any user of official email addresses to impersonate a Nilai U staff member or another student.


5. Privacy

Users should exercise extreme caution in using email to communicate confidential or sensitive matters, and should not assume that email is private and confidential. It is especially important that users are careful to send messages only to the intended recipient(s).


6. Educational uses of email

Academic schools will determine how electronic forms of communication will be used in their classes, and will specify their requirements in the course or module guide. It will be ensured that all students are able to comply with email-based course requirements specified by academic schools. Academic schools can therefore make the assumption that students' official email accounts are being accessed, and that they can use email for their classes accordingly.